publishing private folders as public folders

publishing private folders as public folders

Post by Braxton Allpor » Tue, 08 Jun 1999 04:00:00



Does anyone have any idea how I would publish a private folder in someones
mail store as a public folder?  Specifically what I want to do is publish
the calender folder of a resource mailbox ( a conference room) as a public
folder.  That way users will not have to schedule an appointment before
finding out what times are available in the conference room.

Thank you,
Braxton

 
 
 

publishing private folders as public folders

Post by Kevan L Brow » Tue, 08 Jun 1999 04:00:00


There are several ways to address your problem. All of
which depend on the following:

Assignment of Persmissions
==========================
1) In Exchange Administrator, create a distribution list
containing all users you want to be able to access the
Calendar of the mailbox.

2) From the Tools menu, choose Options. Click the
Permissions tab and check the boxes labeled:

Show Permissions page for all objects
Display rights for roles on Permissions page

3) View the properties of the mailbox in question and click
the Permissions tab. Click Add and choose your account
assigning it the role of User.

4) Open Outlook. Choose Tools->Services, highlight
Microsoft Exchange Server and click Properties. Click the
Advanced tab and click Add. Type either the display name or
alias of the mailbox with the Calendar folder in question.
Click OK and OK.

5) Once the mailbox is open right-click the Calendar folder
and choose properties. Click the Permissions tab and add
the distribution list you created in step 1 with the role
of Reviewer.

*************************
* Now for the solutions *
*************************

Solution 1
==========
Instruct users to choose File->Open->Other User's Folder...
within Outlook. Select the name of the mailbox and set the
folder to Calendar. They would have to do this each time
they wanted to access the calendar.

Solution 2
==========
Within Outlook, users would choose Tools->Services,
highlight Microsoft Exchange Server and click Properties.
Click the advanced tab and click Add. Type the display name
or alias of the mailbox and click OK, OK, and OK. The
mailbox will no appear below their's in the folder pane and
they can access it whenever they want. The only folder that
will be visible is the Calendar folder.

Solution 3 (My Favorite)
========================
This follows off from step 5 of Assigning Permissions.
Start a new message within Outlook. Position the new
message window and Outlook where you can see both of them.
Drag the Calendar folder of the other mailbox into your new
message. This will create a .xnk file that is a shortcut to
the folder. Send the e-mail to your distribution list
instructing users to save the attachment to their desktops
and name it "Conference Room Schedule". From now on when a
user wants to view the calendar all they have to do is
double-click the icon on their desktop. They don't even
have to have Outlook open to begin with. You could also
copy this shortcut into a public folder as a message, but
then the users would be prompted whether to save the item
or open it.

Addressing your initial question though, there is no way
that I am aware of to publish a Private Folder as Public.

Kevan L Brown
MCSE, MCP+Internet, Sergeant(USMC)

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