I use option #1 and it works pretty well. I usually get an expense check for
more than the direct reinbursables, because I get mileage on my personal
car. Therefore, every once in a while I put a credit to my
automobile:gasoline category to cover then extra amount in my expense check.
Also, make sure you Exclude From Budget the Expense account.
> There are two basic ways to do this. First way is recommended if you do
> a lot.
> 1) Create an asset account called whatever you like, i.e., Accounts
> Receivable (Reimbursable). Now when you buy that $500 instead of making
> an expense, transfer the amount to your Accounts Receivable. As you get
> your reimbur*ts, deposit them to any account and transfer the amount
> from your asset account (Accounts Receivable). That makes you even.
> The good part about this is that your net worth is not affected by a
> transaction. You spend $500 but have $500 coming.
> 2) If you don't get reimbur*ts very often, you can do it the way you
> always have. When you get your $500 reimbur*t, just deposit it and
> it an expense (a negative one obviously) to the same expense account you
> used when you bought the ticket, e.g., My travel expenses. (Make sure
> Tools, Options, Categories, you have unchecked the box to require the
> correct category for all transactions or Money will not let you do this!)
> This method is ok for once in a while reimbur*ts from unexpected
> sources. But if you deduct business expenses and get a lot of
> reimbur*ts, IRS really likes you to keep the unreimbursables separate
> from the reimbursables.
> Hope this helps,
> Steve Conklan, MVP - Money
> **Microsoft Wish
> **Microsoft Money Home Page:
> **MoneyCentral Home Page
> **Financial Institutions Supporting Money
> **Microsoft Support
> **Money Free Telephone Support
> > What's the best way to track this?
> > I frequently charge items on my American Express card and then I'm
> > remibursed by my employer for those charges.
> > I have all three accounts set up in Money (bank, amex, and expense
> > report. My amex acct is set up to download transactions from American
> > Express.
> > So, let's say I purchase a plane ticket for $500 and the charge
> > appears on my amex account.
> > I then transfer the item to the expense account (same transaction,
> > right? - not a new line item).
> > So I'm now in the "red" $500 to amex and $500 to the exp report.
> > I receive a check from my employer for $500 and pay my amex bill
> > (let's say it's $1500 to really complicate things).
> > I enter the $500 deposit into the checking account. Then I enter the
> > bill pay as a transfer from my checking to my amex account. Do I also
> > enter a $500 transfer to amex (in effect, transferring a total of
> > $2000)?
> > Then transfer $500 from amex to the expense report?
> > Help, I'm no accountant!
> > Thanks