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How to Summarize Time By Employee

How to Summarize Time By Employee

Post by Frank Perugi » Thu, 24 Apr 2003 03:53:14



Hello All,

I am a beginner with FileMaker 6 and need some help with reporting.

I have a TimeCards Database which contains these fields and some
others:

EmployeeID
EmployeeName
Dept
JobNo
JobName
EntryDate
TimeHourMinutes

A Form collects Entries by different Employees where they record time
spent on a particular Job.

Some sample records might look like this:

"1000" "Dept 1" "John Smith" "1048" "Job No 1" "04/20/2003" "3.25
"1000" "Dept 1" "John Smith" "1055" "Job No 2" "04/20/2003" "2.0"
"1002" "Dept 2" "Mary Brown" "1048" "Job No 1" "04/19/2003" "1.5"
"1002" "Dept 2" "Mary Brown" "1055" "Job No 2" "04/20/2003" "3.25"
"1002" "Dept 2" "Mary Brown" "1060" "Job No 3" "04/21/2003" "4.0"

and so on...

I need to produce a report which Lists all the employees, and a
summary of the total time they charged against all jobs, i.e.

John Smith 32.5 hours
Mary Brown 38.0 hours

and so on...

I have built a form which collects the start and end date for the
report, and I placed a "Generate Report" button to produce the report.

How would I go about generating a report of this type? I just need
some general ideas or approaches, and I can take it from there...

Thank you.

 
 
 
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How to Summarize Time By Employee

Post by Glenn Schwand » Thu, 24 Apr 2003 04:41:46


You need a summary field that is the total of TimeHourMinutes (call it
TotalTHM).  Your layout would have a header and footer as needed, then a
sub-summary part when sorted by EmployeeID.  Put the EmployeeName field and
the TotalTHM field on that sub-summary part.  Find the records you want to
include in the report, sort by EmployeeID and then print (or enter Preview
mode).  Sub-summary parts do not display in browse mode.


Quote:> Hello All,

> I am a beginner with FileMaker 6 and need some help with reporting.

> I have a TimeCards Database which contains these fields and some
> others:

> EmployeeID
> EmployeeName
> Dept
> JobNo
> JobName
> EntryDate
> TimeHourMinutes

> A Form collects Entries by different Employees where they record time
> spent on a particular Job.

> Some sample records might look like this:

> "1000" "Dept 1" "John Smith" "1048" "Job No 1" "04/20/2003" "3.25
> "1000" "Dept 1" "John Smith" "1055" "Job No 2" "04/20/2003" "2.0"
> "1002" "Dept 2" "Mary Brown" "1048" "Job No 1" "04/19/2003" "1.5"
> "1002" "Dept 2" "Mary Brown" "1055" "Job No 2" "04/20/2003" "3.25"
> "1002" "Dept 2" "Mary Brown" "1060" "Job No 3" "04/21/2003" "4.0"

> and so on...

> I need to produce a report which Lists all the employees, and a
> summary of the total time they charged against all jobs, i.e.

> John Smith 32.5 hours
> Mary Brown 38.0 hours

> and so on...

> I have built a form which collects the start and end date for the
> report, and I placed a "Generate Report" button to produce the report.

> How would I go about generating a report of this type? I just need
> some general ideas or approaches, and I can take it from there...

> Thank you.


 
 
 
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How to Summarize Time By Employee

Post by Kevin Haye » Thu, 24 Apr 2003 20:38:14




Quote:> How would I go about generating a report of this type? I just need
> some general ideas or approaches, and I can take it from there...

Make a summary field that is a total of the time spent for each record.
Then make a layout with sub-summary parts based on employee. Use a
subsummary "before" the body to have the name, ID, etc., and a subsummary
part "after" the body (you don't really need a "body" part) to contain
the total.

Sort by the field designated in the subsummary part (employee ID), and
view in Preview mode.

 
 
 
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How to Summarize Time By Employee

Post by Frank Perugi » Thu, 24 Apr 2003 22:09:29


Excellent. Thank you Glenn.

> You need a summary field that is the total of TimeHourMinutes (call it
> TotalTHM).  Your layout would have a header and footer as needed, then a
> sub-summary part when sorted by EmployeeID.  Put the EmployeeName field and
> the TotalTHM field on that sub-summary part.  Find the records you want to
> include in the report, sort by EmployeeID and then print (or enter Preview
> mode).  Sub-summary parts do not display in browse mode.



> > Hello All,

> > I am a beginner with FileMaker 6 and need some help with reporting.

> > I have a TimeCards Database which contains these fields and some
> > others:

> > EmployeeID
> > EmployeeName
> > Dept
> > JobNo
> > JobName
> > EntryDate
> > TimeHourMinutes

> > A Form collects Entries by different Employees where they record time
> > spent on a particular Job.

> > Some sample records might look like this:

> > "1000" "Dept 1" "John Smith" "1048" "Job No 1" "04/20/2003" "3.25
> > "1000" "Dept 1" "John Smith" "1055" "Job No 2" "04/20/2003" "2.0"
> > "1002" "Dept 2" "Mary Brown" "1048" "Job No 1" "04/19/2003" "1.5"
> > "1002" "Dept 2" "Mary Brown" "1055" "Job No 2" "04/20/2003" "3.25"
> > "1002" "Dept 2" "Mary Brown" "1060" "Job No 3" "04/21/2003" "4.0"

> > and so on...

> > I need to produce a report which Lists all the employees, and a
> > summary of the total time they charged against all jobs, i.e.

> > John Smith 32.5 hours
> > Mary Brown 38.0 hours

> > and so on...

> > I have built a form which collects the start and end date for the
> > report, and I placed a "Generate Report" button to produce the report.

> > How would I go about generating a report of this type? I just need
> > some general ideas or approaches, and I can take it from there...

> > Thank you.

 
 
 
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How to Summarize Time By Employee

Post by Frank Perugi » Fri, 25 Apr 2003 02:13:14


Thanks Kevin!



> > How would I go about generating a report of this type? I just need
> > some general ideas or approaches, and I can take it from there...

> Make a summary field that is a total of the time spent for each record.
> Then make a layout with sub-summary parts based on employee. Use a
> subsummary "before" the body to have the name, ID, etc., and a subsummary
> part "after" the body (you don't really need a "body" part) to contain
> the total.

> Sort by the field designated in the subsummary part (employee ID), and
> view in Preview mode.

 
 
 
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