1) The baseline is to store your budget in. That is what it is designed for
and it is used in all of the earned value calculations as the Budget. You
can set up views which compare the actual with the budgeted work.
2) There is nothing to stop the resources from entering actual and remaining
work. You are correct that entering both is what should be done. Simply tell
your resources how to do this and tell them that the work field shows the
sum of the actual and remaining work. If you want to give them more
information, include the baseline work in the assignment that you send. Then
they will have all the information necessary to understand their progress.
My point is that it DOES work the way you want it to, but you just have to
tell people to use it that way.
I agree that it could be less confusing.
Please try to keep replies in this group. I do check e-mail, but only
-Jack Dahlgren, Project MVP
I don't think you understand what I've been getting at. I
WANT the resource to report both Actual Work and
As a PM I want at an early stage track tasks that aren't
following work budget (Work and Baseline Work). If the
Work field keeps changing according to the reported
Remaining Work I loose track of what the current work
budget is and I'm left only Baseline Work as budget
indicator. For the resources it is confusing to see that
Work is changing in Central/Timesheet as they report
I also want to know the Remaining Work to be a subjective
value, and not to be automatically calculated.
I now understand that this is the way it is supposed to
work in Project and that I can't do anything about it.
But I, more people with me, doesn't think it's good. This
behaviour is very basic in the use of a project
management tool, that's why I've been nagging about it.
Thank you for your responses,
>Either you let the resource update it or the PM update
it. If you are having
Quote:>the resources update it, then you are having the
resources update it. If you
>do not want to let the resources update it, then why are
you letting them
>In any case, it is a deliberate manual operation as the
PM is the one
>accepting the update.
>Please try to keep replies in this group. I do check e-
mail, but only
>-Jack Dahlgren, Project MVP
>If I follow your recommendation to let the project
>members report bothThen we get to the next relation, the
>one between Remaining Work and Work. If you first enter
>Actual Work and then Remaining Work you will find that
>Project recalculates Work. It is set to the same value as
>current Remaining Work. So, the project member can alter
>the planned hours of his activity. Shouldn't this be a
>deliberate manual operation by the PM?
>>There are two ways this could work.
>>1) Increases to actual work automatically decrease
>>2) Increases to actual work have no effect on remaining
>>Now there are two ways that the resource can report work
>>A) Report actual work only
>>B) Report actual and remaining work
>>Now what are the results of the possible combinations:
>>1A the way project works is the most desireable behavior
>>1B the way project works is the most desireable behavior
>>2A The project schedule will continue to grow and tasks
>will never close
>>2B Same as 1A
>>So that is why MS chose to implement option 1. If you
>want the behavior you
>>described, train your resources to enter actual and
>>Please try to keep replies in this group. I do check e-
>mail, but only
>>-Jack Dahlgren, Project MVP
>>I find the relationship between Work, Actual Work and
>>Remaining Work disturbing. From an project management
>>perspective these three fields should work
>>Example: The Work of a task is set to 40 h. The activity
>>responsible reports 8 h 'Actual Work'. This
>>sets the 'Remaining Work' to 32 h..... Why? Can this be
>>I would like her to report both 'Actual Work'
>>and 'Remaining Work'. This would give me as the PM
>>information of actual hours spent AND how many hours are
>>left until the task is finished. Otherwise I still have
>>to make phone calls to check how the work is
>>Also, it doesn't seem to be possible to make the '%
>>Complete' field editable in Central, why? This field is
>>most appropriate when reporting that milestones are
>>Any help and support around these issues are
>>/Johan Ripg?rden, Ki Consulting Sweden.